Privacy Statement

This Privacy Statement informs you about the processing of your personal data in the course of your visit and use of the website www.beontra.com (hereinafter also referred to “our Website”).

1. Controller, data protection officer of the controller

We, BEONTRA GmbH, are the controller pursuant to Article 4 Subsection (7) of the EU Data Protection Regulation (hereinafter referred to as “GDPR”) with respect to personal data processed on / via www.beontra.com. Our contact details are:

Beontra GmbH
An der RaumFabrik 10
76227 Karlsruhe
Germany
phone: +49 (0)721 48486 0
fax:       +49 (0)721 48486 11
e-mail: info@beontra.com

The data protection officer of Beontra GmbH pursuant to Article 37 GDPR, § 38 German Federal Data Protection Act is:

Mr. Reiner Franz
Beontra GmbH
An der RaumFabrik 10
76227 Karlsruhe
Germany
phone: +49 (0)721 48486 0
e-mail: privacy@beontra.com

2. Collection and processing of personal data as well as scope and purpose of such data’s use

2.1 When visiting our Website

When you visit our Website, the web browser of your client device (computer, laptop, tablet, smartphone etc.) will send automatically certain information to the web server of our Website. This information is temporarily stored in electronic protocols, so called log files. The following information is gathered thereby and stored until it is automatically deleted:

  • IP address of the accessing client device,
  • date and time of the access,
  • time zone gap in relation to the Greenwich Mean Time (GMT),
  • name and URL of the accessed pages / files,
  • access status / HTTP status,
  • transferred data amount,
  • the website from which the access occurs (referrer URL),
  • type and version of the web browser used, including its language,
  • type and version of the operating system of your client device.

This data will be stored for a period no longer than 4 weeks and thereafter automatically deleted.

We will process this data for the following purposes:

  • Enabling a smooth connection to our Website,
  • enabling a comfortable use of our Website,
  • analyzing the system stability and system safety as well as
  • for further administrative purposes.

The legal basis for the processing of the data listed above is Article 6 Subsection 1 Sentence 1 (f) GDPR. Our legitimate interest for this processing consists of the purposes of the data processing as specified above.

2.2 E-mail newsletter

Newsletter subscription

We offer several different e-mail newsletters (each hereinafter individually referred to as “Newsletter” and collectively as “Newsletters”). By giving your consent, you can subscribe to any of these Newsletters.

The subscription procedure with respect to any of our Newsletters consists of the so called double opt-in procedure. This procedure consists of the following steps: after your completion of the subscription form, we will send you an e-mail to the e-mail address you entered into the subscription form, in which we will ask you to confirm your subscription by activating a link contained in this e-mail. If you do not activate this link within a period of 7 days, your data provided in the course of the subscription will be deleted automatically. Furthermore, we will store the following information: the IP addresses provided by your client device at the time of subscription and confirmation of your subscription as well as those times themselves. The purpose of the double opt-in procedure is to enable us to prove your subscription and to analyze potential abuse of your personal data.

When subscribing to any of our Newsletters, you only need to provide us with your e-mail address. After your confirmation of your subscription, we will store your e-mail address in order to be able to send you the Newsletter to which you have subscribed.

The legal basis for the data processing in the course of a Newsletter subscription is the consent of the subscriber pursuant to Article 6 Subsection 1 Sentence 1 (a) GDPR.

You may at any time withdraw your consent to receiving a Newsletter by unsubscribing from it. You may effect this un-subscription by activating the un-subscription link included in any of the Newsletter e-mails or by sending a message to our contact details specified in Section 1 of this Privacy Statement.

The data you provided in the course of a particular Newsletter subscription procedure will be deleted upon your un-subscription from the respective Newsletter.

Newsletter tracking

Please note that we analyze the user behavior of the recipients of our Newsletters. For this purpose, our Newsletters contain so called web beacons / tracking pixels each of which consists of a one pixel graphic file. For this analysis, we link the information specified in Section 2.1 of this Privacy Statement or parts thereof and the web beacons to your e-mail address and an individual ID. Also the hyperlinks included in our Newsletters contain this ID. By the data gathered thereby, we generate a user profile in order to be able to match the interests of our clients by the contents of our Newsletters. For this purpose, we analyze your interests by collecting the following data: the time when you open a Newsletter and the hyperlinks you activate in a Newsletter.

The legal basis for the data processing in the course of the tracking specified above is the consent of the subscriber pursuant to Article 6 Subsection 1 Sentence 1 (a) GDPR.

You may object to the tracking specified above caused by a Newsletter by unsubscribing from the respective Newsletter; you may effect this unsubscription by activating the unsubscription link included in any of the respective Newsletter e-mail or by sending a message to our contact details as specified in Section 1 of this Privacy Statement. The information we have gathered by the before mentioned tracking caused by a Newsletter will be stored as long as you are a subscriber of this Newsletter. As soon as you unsubscribe from the respective Newsletter, we will anonymize your data gathered by the tracking caused by this Newsletter and only use the so anonymized data for statistical purposes.

You may also prevent the before mentioned tracking if you disable the display of pictures within your e-mail client software. In this case, no graphics / pictures of our Newsletters will be shown, and it may be the case that you cannot use all functions of our Newsletters. If you (re-)enable the display of pictures in e-mails manually, the before mentioned tracking will (again) occur.

Newsletter service provider

The processing of our Newsletters will be effected by using services and IT-systems of the following service provider which we have contracted as our processor pursuant to Article 4 Subsection (8) GDPR:

Newsletter2Go GmbH
Köpenicker Str. 126
10179 Berlin
Germany

2.3 Contact forms

Our Website contains contact forms via which you may address inquiries to us. To do so, you have to enter a valid e-mail address. You may voluntarily provide other information via the contact forms.

We will use the information you provide us via the contact form to answer your inquiries. We will delete this information as soon as it is no longer necessary for answering your inquiry; alternatively, we will restrict the processing of this information in case we have to maintain this information for statutory reasons.

You may at any time object to the further processing of the information you provided us via the contact form, for example via e-mail to privacy@beontra.com, however, such objection will not affect the data processing occurred before your objection.

The legal basis for the processing of your data/information provided to us via the contact form is Article 6 Subsection 1 Sentence 1 (a) GDPR.

2.4 Contact e-mail

Our Website contains hyperlinks to contact e-mail addresses of BEONTRA GmbH via which you may address inquiries to us. If you activate such a hyperlink, your standard e-mail client software (if installed on your client device) will open an e-mail form with the respective e-mail address of BEONTRA GmbH as destination e-mail address.

We will use the information you provide us via such an e-mail including your e-mail address to answer your inquiry. We will delete your e-mail including your e-mail address contained therein as soon as it is no longer necessary for answering your inquiry; alternatively, we will restrict the processing of this information in case we have to maintain this information for statutory reasons.

Please note that your e-mail conversation with us is not encrypted. Therefore, it is possible that third parties may take notice of the content of this conversation.

You may at any time object to the further processing of the information you provided us via e-mail, for example via e-mail to privacy@beontra.com, however, such objection will not affect the data processing occurred before your objection.

The legal basis for the processing of your data/information provided to us via e-mail is in case of general inquiries Article 6 Subsection 1 Sentence 1 (f) GDPR, in case of inquiries relating to particular contracts or contract negotiations Article 6 Subsection 1 Sentence 1 (b) GDPR. In case of general inquiries, our legitimate interest for the data processing consists in our demand to answer your request.

2.5 Job application via our Website

Our Website contains a subpage named “Careers” on which you will find our current job offers with further information on the respective positions.

Within the subsection “Careers”, you will find a hyperlink to a separate information sheet which provides you with the statutorily necessary information on the processing of personal data in case you apply for any of our job offers. We will process any personal data you provide us in the course of a job application in accordance with this information sheet.

3. Cookies

Our website uses cookies. Cookies are small text files which are created automatically during your visit of our Website and which are stored on your client device (computer, laptop, tablet, smartphone etc.).

The cookies set by our Website do not cause any harm to your client device, they do in particular not contain computer viruses, trojans or other malware.

The categories of cookies which may be set during your visit of our Website on your client device may be the following:

  • Technically necessary cookiesTechnically necessary cookies enable the use of our Website by enabling basic functions like storing your cookie consent in order to prevent cookie categories to which you have not given your consent. The use of our Website will not operate properly without technically necessary cookies.
  • Preference cookiesOur Website may use preference cookies which enable our Website to remember certain information which influences the way our Website behaves or looks like for you.
  • Statistical cookiesOur Website may use statistical cookies which help us to understand how the visitors of our Website interact with our Website’s contents by anonymously gathering information on the user behavior. We use and analyze this information anonymously for statistical purposes.
  • Marketing cookiesOur Website may use marketing cookies to track the visits of the users of our Website. This tracking helps us to understand the preferences and interests of the visitors of our Website and enables us to show to the visitors of our Websites advertising on our Website or on third party websites which is relevant for and appealing to them.

Preference cookies, statistical cookies and marketing cookies will only be set by our website on your client device if and to the extent you have given your prior consent to these cookie categories as described in the following:

  • At the beginning of your visit of our Website, a cookie tool will open which shows you the above specified cookie categories: technically necessary cookies, preference cookies, statistical cookies or marketing cookies.
  • Within the Cookie tool you can retrieve information on the name, the provider, the purpose and the personal data created/collected by each cookie which is or may be set by our Website on your client device as well as the time of deletion of each such cookie.
  • Cookies of the categories preference cookies, statistical cookies or marketing cookies are disabled by default. Cookies of these categories will only be set on your client device if and to the extent you check the respective boxes within the cookie tool by which these categories are activated. You may choose which of these categories you want to activate (if any).
  • Technically necessary cookies are enabled by default and may not be disabled since our Website will not operate properly without these cookies.
  • You can at any time modify your settings made within the cookie tool upon the beginning of the visit of our Website with respect to any category of cookies (however except for technically necessary cookies) by closing our Website in your web browser, deleting all cookies within the security / privacy settings of your web browser and revisiting our Website thereafter. By this procedure, our Website will again show you the categories of cookies as specified above and enable you to choose to which of these categories you want to consent (except for technically necessary cookies).

Notwithstanding the use of the cookie tool of our website described above, you may prevent cookies by the following measures (please refer to the user manual of your web browser for further details thereon):

  • Most web browsers allow you to particularly block cookies which are not set by our Website itself but by third party providers (hereinafter referred to as “Third Party Cookies”).
  • In the security / privacy settings of your web browser, you can generally block any types or categories of cookies and thereby prevent the storage of cookies on your client device. Please note that after this general blocking you will probably not be able to use all functions of our Website.
  • You can further delete cookies already set on your client device within the security / privacy settings of your web browser.

The legal basis for the use of technically necessary cookies by our Website is Article 6 Subsection 1 Sentence 1 (f) GDPR. Our legitimate interest in the data processing is the proper technical operation of our Website.

The legal basis for the use of preference cookies, statistical cookies and marketing cookies by our Website is consent pursuant to Article 6 Subsection 1 Sentence 1 (a) GDPR.

4. Web analysis tool Google Analytics

We use Google Analytics on our Website in order to meet the demands of the visitors of our Website and to optimize our Website, both on an ongoing basis. Furthermore, we use Google Analytics to statistically analyze the use of our Website, also in order to meet the demands of the visitors by our online presence.

Google Analytics is a web analyses service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google”), cf. https://www.google.com/intl/en/contact/.

If you have provided your consent to statistical cookies at the beginning of your visit of our Website, Google Analytics sets statistical cookies on your client device. You can retrieve particular information on the name, the provider, the purpose and the personal data created/collected by each of these cookies within the cookie tool which opens at the beginning of your visit of our Website. Please refer to Section 3 of this Privacy Statement for further information on this cookie tool, cookie categories, your cookie consents and on cookies in general.

Even if you have provided your consent to statistical cookies at the beginning of your visit of our Website, you may prevent Google Analytics to set statistical cookies on your client device by the following measures

  • You block Third Party Cookies or all cookies by choosing the respective setting within the security / privacy settings of your web browser (cf. Section 3 of this Privacy Statement). Please note that, after such blocking, you may probably not use all functions of our Website.
  • You download and install the browser add-on provided by Google under https://tools.google.com/dlpage/gaoptout?hl=en (available for Microsoft Internet Explorer 11, Google Chrome, Mozilla Firefox, Apple Safari and Opera).
  • Do not allow Google Analytics to track me

If you have provided your consent to statistical cookies at the beginning of your visit of our Website (cf. Section 3 of this Privacy Statement) and not taken any of the other preventive measures as described above, Google Analytics will create a pseudonymized user profile and collect information on your visit of our Website, such as

  • IP address of the accessing client device,
  • date and time of the access,
  • time zone gap in relation to the Greenwich Mean Time (GMT),
  • name and URL of the accessed pages / files,
  • the website from which the access occurs (referrer URL),
  • type and version of the web browser used, including its language,
  • type and version of the operating system of your client devices

and transfer the collected information to a server of Google located in the U.S. to be stored on this server. Google will use this information in order to analyze our Website, to create reports on the website activities and to render additional services in connection with the use of our Website and the use of the internet for market research and for statistical services which enable a needs-based design of our Website. These information will probably be transferred to third parties in case the statutory laws so provide or in case third parties act as data processor.

Your IP address will in no case be linked to other data of Google. Your IP address will be anonymized so that it may not be linked to other information of you or of other persons (IP masking).

Google LLC is certified under the EU U.S. Privacy Shield, cf. https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active. Therefore, the above described data transfer to Google is subject to an adequacy decision pursuant to Article 45 Subsection 9 GDPR.

Data which is linked on our Website by Google Analytics to statistical cookies will be deleted after a period of 26 months.

Our use of Google Analytics with the functions specified above is consent pursuant to Article 6 Subsection 1 Sentence 1 (a) GDPR.

You can find further information with respect to data protection in connection with Google Analytics within the Google Analytics Help under https://support.google.com/analytics/answer/6004245?hl=en as well as with respect to data protection applying at Google generally under https://policies.google.com/privacy?hl=en&gl=de.

5. Hosting of our Website

Our Website is hosted at the following service provider as our processor pursuant to Section 4 Subsection (8) GDPR:

OVH SAS
2 rue Kellermann
59100 Roubaix
France

Any data processing specified in this Privacy Statement regarding your personal data will therefore occur via this services provider.

6. Your rights

You have towards us the following rights with respect to your personal data:

  • The right of access / information pursuant to Article 15 GDPR;
  • the right to rectification pursuant to Article 16 GDPR;
  • the right to erasure pursuant to Article 17 GDPR;
  • the right to restriction of processing pursuant to Article 18 GDPR;
  • In case we process your personal data on the basis of legitimate interests pursuant to Article 6 Subsection 1 Sentence 1 (f) GDPR: the right pursuant to Article 21 GDPR to object to the processing of your personal data either on grounds relating to your particular situation or in case of direct marketing; you can exercise this right to object by sending an e-mail to privacy@beontra.com or by sending a message to our other contact details specified in Section 1 of this Privacy Statement;
  • the right to data portability pursuant to Article 20 GDPR;
  • the right pursuant to Article 7 Subsection 3 GDPR to withdraw any consent you have given to us with respect to data processing at any time; you may render this right for example by sending an e-mail to privacy@beontra.com or by sending a message to our other contact details specified in Section 1 of this Privacy Statement; such a withdrawal effects that we have to discontinue the data processing which is based on your withdrawn consent for the future; however, the withdrawal of your consent will not affect the lawfulness of processing based on the respective consent before its withdrawal;
  • the right pursuant to Article 77 GDPR to lodge a complaint with a supervisory authority; usually, you can therefore address the supervisory authority competent for your main residence, your place of work or for the registered seat of BEONTRA GmbH.

7. Data security

Our Website uses for the communication with your web browser the common SSL encryption standard (Secure Socket Layer) in connection with a level of encryption of 256 bits. In case your web browser does not support encryption with 256 bits, our Website will rather use 128 bits v3 technology. Whether a particular page of our Website communicates with your web browser by using these encryption technologies is usually indicated in the address or status bar of your web browser by a padlock symbol.

8. Validity of this Privacy Statement

This Privacy Statement is currently valid and has been created on 03 March 2020.

The further development of our Website or changes in legal requirements may require amendments to this Privacy Statement. You will find the respective applicable version of this Privacy Statement under https://www.beontra.com/privacy-statement/.