Privacy Statement

This Privacy Statement informs you about the processing of your personal data in the course of your visit and use of the website www.beontra.com (hereinafter also referred to “our Website”).

 

1. Controller, data protection officer of the controller

We, BEONTRA GmbH, are the controller pursuant to Article 4 Subsection (7) of the EU Data Protection Regulation (hereinafter referred to as “GDPR”) with respect to personal data processed on / via www.beontra.com. Our contact details are:

BEONTRA GmbH
An der RaumFabrik 10
76227 Karlsruhe
Germany
phone: +49 (0)721 48486 0
fax: +49 (0)721 48486 11
e-mail: info@beontra.com

The data protection officer of BEONTRA GmbH pursuant to Article 37 GDPR, § 38 German Federal Data Protection Act is:

Mr. Reiner Franz
BEONTRA GmbH
An der RaumFabrik 10
76227 Karlsruhe
Germany
phone: +49 (0)721 48486 0
e-mail: privacy@beontra.com

2. Collection and processing of personal data as well as scope and purpose of such data’s use

2.1 When visiting our Website

When you visit our Website, the web browser of your client device (computer, laptop, tablet, smartphone etc.) will send automatically certain information to the web server of our Website. This information is temporarily stored in electronic protocols, so called log files. The following information is gathered thereby and stored until it is automatically deleted:

  • IP address of the accessing client device,
  • date and time of the access,
  • time zone gap in relation to the Greenwich Mean Time (GMT),
  • name and URL of the accessed pages / files,
  • access status / HTTP status,
  • transferred data amount,
  • the website from which the access occurs (referrer URL),
  • type and version of the web browser used, including its language,
  • type and version of the operating system of your client device.

This data will be stored for a period no longer than 4 weeks and thereafter automatically deleted.

We will process this data for the following purposes:

  • Enabling a smooth connection to our Website,
  • enabling a comfortable use of our Website,
  • analyzing the system stability and system safety as well as
  • for further administrative purposes.

The legal basis for the processing of the data listed above is Article 6 Subsection 1 Sentence 1 (f) GDPR. Our legitimate interest for this processing consists of the purposes of the data processing as specified above.

2.2 E-mail newsletter

Newsletter subscription

We offer several different e-mail newsletters (each hereinafter individually referred to as “Newsletter” and collectively as “Newsletters”). By giving your consent, you can subscribe to any of these Newsletters.

The subscription procedure with respect to any of our Newsletters consists of the so called double opt-in procedure. This procedure consists of the following steps: after your completion of the subscription form, we will send you an e-mail to the e-mail address you entered into the subscription form, in which we will ask you to confirm your subscription by activating a link contained in this e-mail. If you do not activate this link within a period of 7 days, your data provided in the course of the subscription will be deleted automatically. Furthermore, we will store the following information: the IP addresses provided by your client device at the time of subscription and confirmation of your subscription as well as those times themselves. The purpose of the double opt-in procedure is to enable us to prove your subscription and to analyze potential abuse of your personal data.

When subscribing to any of our Newsletters, you only need to provide us with your e-mail address. After your confirmation of your subscription, we will store your e-mail address in order to be able to send you the Newsletter to which you have subscribed.

The legal basis for the data processing in the course of a Newsletter subscription is the consent of the subscriber pursuant to Article 6 Subsection 1 Sentence 1 (a) GDPR.

You may at any time withdraw your consent to receiving a Newsletter by unsubscribing from it. You may effect this un-subscription by activating the un-subscription link included in any of the Newsletter e-mails or by sending a message to our contact details specified in Section 1 of this Privacy Statement.

The data you provided in the course of a particular Newsletter subscription procedure will be deleted upon your un-subscription from the respective Newsletter.

Newsletter tracking

Please note that we analyze the user behavior of the recipients of our Newsletters. For this purpose, our Newsletters contain so called web beacons / tracking pixels each of which consists of a one pixel graphic file. For this analysis, we link the information specified in Section 2.1 of this Privacy Statement or parts thereof and the web beacons to your e-mail address and an individual ID. Also the hyperlinks included in our Newsletters contain this ID. By the data gathered thereby, we generate a user profile in order to be able to match the interests of our clients by the contents of our Newsletters. For this purpose, we analyze your interests by collecting the following data: the time when you open a Newsletter and the hyperlinks you activate in a Newsletter.

The legal basis for the data processing in the course of the tracking specified above is the consent of the subscriber pursuant to Article 6 Subsection 1 Sentence 1 (a) GDPR.

You may object to the tracking specified above caused by a Newsletter by unsubscribing from the respective Newsletter; you may effect this unsubscription by activating the unsubscription link included in any of the respective Newsletter e-mail or by sending a message to our contact details as specified in Section 1 of this Privacy Statement. The information we have gathered by the before mentioned tracking caused by a Newsletter will be stored as long as you are a subscriber of this Newsletter. As soon as you unsubscribe from the respective Newsletter, we will anonymize your data gathered by the tracking caused by this Newsletter and only use the so anonymized data for statistical purposes.

You may also prevent the before mentioned tracking if you disable the display of pictures within your e-mail client software. In this case, no graphics / pictures of our Newsletters will be shown, and it may be the case that you cannot use all functions of our Newsletters. If you (re-)enable the display of pictures in e-mails manually, the before mentioned tracking will (again) occur.

Newsletter service provider

The processing of our Newsletters will be effected by using services and IT-systems of the following service provider which we have contracted as our processor pursuant to Article 4 Subsection (8) GDPR:

Sendinblue GmbH
ehemals Newsletter2Go GmbH
Köpenicker Str. 126
10179 Berlin
Germany

2.3 Contact forms

Our Website contains contact forms via which you may address inquiries to us. To do so, you have to enter a valid e-mail address. You may voluntarily provide other information via the contact forms.

We will use the information you provide us via the contact form to answer your inquiries. We will delete this information as soon as it is no longer necessary for answering your inquiry; alternatively, we will restrict the processing of this information in case we have to maintain this information for statutory reasons.

You may at any time object to the further processing of the information you provided us via the contact form, for example via e-mail to privacy@beontra.com, however, such objection will not affect the data processing occurred before your objection.

The legal basis for the processing of your data/information provided to us via the contact form is Article 6 Subsection 1 Sentence 1 (a) GDPR.

2.4 Contact e-mail

Our Website contains hyperlinks to contact e-mail addresses of BEONTRA GmbH via which you may address inquiries to us. If you activate such a hyperlink, your standard e-mail client software (if installed on your client device) will open an e-mail form with the respective e-mail address of BEONTRA GmbH as destination e-mail address.

We will use the information you provide us via such an e-mail including your e-mail address to answer your inquiry. We will delete your e-mail including your e-mail address contained therein as soon as it is no longer necessary for answering your inquiry; alternatively, we will restrict the processing of this information in case we have to maintain this information for statutory reasons.

Please note that your e-mail conversation with us is not encrypted. Therefore, it is possible that third parties may take notice of the content of this conversation.

You may at any time object to the further processing of the information you provided us via e-mail, for example via e-mail to privacy@beontra.com, however, such objection will not affect the data processing occurred before your objection.

The legal basis for the processing of your data/information provided to us via e-mail is in case of general inquiries Article 6 Subsection 1 Sentence 1 (f) GDPR, in case of inquiries relating to particular contracts or contract negotiations Article 6 Subsection 1 Sentence 1 (b) GDPR. In case of general inquiries, our legitimate interest for the data processing consists in our demand to answer your request.

2.5 Job application via our Website

Our Website contains a subpage named “Careers” on which you will find our current job offers with further information on the respective positions.

Within the subsection “Careers”, you will find a hyperlink to a separate information sheet which provides you with the statutorily necessary information on the processing of personal data in case you apply for any of our job offers. We will process any personal data you provide us in the course of a job application in accordance with this information sheet.

3. No Cookies

To protect your privacy, our website does not use any cookies.

 

5. Hosting of our Website

Our Website is hosted at the following service provider as our processor pursuant to Section 4 Subsection (8) GDPR:

OVH SAS
2 rue Kellermann
59100 Roubaix
France

Any data processing specified in this Privacy Statement regarding your personal data will therefore occur via this services provider.

6. Your rights

You have towards us the following rights with respect to your personal data:

  • The right of access / information pursuant to Article 15 GDPR;
  • the right to rectification pursuant to Article 16 GDPR;
  • the right to erasure pursuant to Article 17 GDPR;
  • the right to restriction of processing pursuant to Article 18 GDPR;
  • In case we process your personal data on the basis of legitimate interests pursuant to Article 6 Subsection 1 Sentence 1 (f) GDPR: the right pursuant to Article 21 GDPR to object to the processing of your personal data either on grounds relating to your particular situation or in case of direct marketing; you can exercise this right to object by sending an e-mail to privacy@beontra.com or by sending a message to our other contact details specified in Section 1 of this Privacy Statement;
  • the right to data portability pursuant to Article 20 GDPR;
  • the right pursuant to Article 7 Subsection 3 GDPR to withdraw any consent you have given to us with respect to data processing at any time; you may render this right for example by sending an e-mail to privacy@beontra.com or by sending a message to our other contact details specified in Section 1 of this Privacy Statement; such a withdrawal effects that we have to discontinue the data processing which is based on your withdrawn consent for the future; however, the withdrawal of your consent will not affect the lawfulness of processing based on the respective consent before its withdrawal;
  • the right pursuant to Article 77 GDPR to lodge a complaint with a supervisory authority; usually, you can therefore address the supervisory authority competent for your main residence, your place of work or for the registered seat of BEONTRA GmbH.

7. Data security

Our Website uses for the communication with your web browser the common SSL encryption standard (Secure Socket Layer) in connection with a level of encryption of 256 bits. In case your web browser does not support encryption with 256 bits, our Website will rather use 128 bits v3 technology. Whether a particular page of our Website communicates with your web browser by using these encryption technologies is usually indicated in the address or status bar of your web browser by a padlock symbol.

8. Validity of this Privacy Statement

This Privacy Statement is currently valid and has been created on 02 September 2020.

The further development of our Website or changes in legal requirements may require amendments to this Privacy Statement. You will find the respective applicable version of this Privacy Statement under https://www.beontra.com/privacy-statement/.